Property Accounting Software
Built Around How
Rental Income Actually Works
RentalBux keeps your rental income, allowable expenses and property records organised, accurate and MTD-ready. Built by the team behind UK Property Accountants, who prepare tax returns for over 1,000 landlords.
Trustindex"I own five rental properties and used to track everything in one massive spreadsheet. When my accountant asked which properties were actually profitable, I honestly had no idea. RentalBux changed that completely. It pulls in my transactions automatically, scans my receipts and categorises everything by property. I just review and approve. Now I can see exactly which rentals make money and which ones don't. It's completely transformed how I manage my portfolio."
James T.
What Our Other Users Say
4.9/5
Average Rating in Trustindex
Why a Spreadsheet Is Not Enough for Property Accounting
Managing rental income and allowable expenses across multiple properties in a spreadsheet means missed transactions, miscategorised costs and records that will not hold up under HMRC scrutiny.
See How Property-Level Accounting Works — In 5 Simple Steps
Connect your bank account, snap photos of receipts and let RentalBux handle the categorisation. Every transaction is recorded against the correct property, every allowable expense is captured and your records stay MTD-compliant throughout the year.
Accounting Features Built for Landlords with Multiple Properties
Connect your bank, snap receipt photos and RentalBux does the rest. Transactions are categorised against the correct property, allowable expenses are recorded accurately and your books stay MTD-compliant without any accounting knowledge required.
Pre-Built Chart of Accounts
Start tracking expenses immediately. No Setup. Categories are configured specifically for landlords from day one and match HMRC requirements. Rent goes in the right place. Expenses are categorised correctly. You skip the hours of configuration and get straight to managing your properties.
Automatic Bank Feeds
Connect your bank account once, and transactions flow in automatically. Rent payments. Mortgage payments. Letting agent fees. Everything. No manual data entry. No forgotten transactions. You just review and assign each transaction to the correct property.
OCR Receipt Scanning
Snap a photo of any receipt. RentalBux extracts the amount, date, supplier and description automatically using AI & OCR technology. Assign it to the correct property and category in seconds. Stop typing. Start Scanning.
![Smart AI Transaction Categorisation [Coming Soon]](https://rentalbuxcms.blob.core.windows.net/rentalbuxcmsconainer-public/uploads-public/ai-categorisation.gif)
Smart AI Transaction Categorisation [Coming Soon]
RentalBux learns from your transactions and suggests the correct category automatically. Rent is recognised as rental income. Agent fees are categorised correctly. The more you use it, the smarter it gets—saving you time every single month.
Property-Level Income Tracking
Record rent, deposits and other income for each property separately. See exactly how much each rental generates month by month. Bank feed syncs automatically, so every pound is tracked without manual entry.
Property-Level Expense Tracking
Assign every repair bill, agent fee, mortgage payment and maintenance cost to the correct property. Know exactly what each rental costs to run and where your money goes. Make informed decisions based on real data.
Who Should Use Property-Level Accounting Software?
Any landlord who needs their rental income, expenses and property records kept accurately, whether you own two properties or twenty.
Portfolio Landlords
You own multiple properties and need each one accounted for separately. RentalBux records income and allowable expenses by property, so your books are accurate and your accountant has clean records at year end.
Buy to Let Investors
You need your rental income and mortgage interest recorded correctly from day one. RentalBux categorises every transaction against the right property and keeps your records MTD-ready.
Considering Sales
When you sell a rental property, HMRC expects accurate records of purchase costs, capital improvements and allowable expenses. RentalBux keeps those records organised by property, so your Capital Gains Tax position is based on complete, accurate data.
Joint Owners
You own several properties with a spouse, partner or business associate. RentalBux automatically splits income and expenses for each property based on ownership percentages. MTD compliance is straightforward for both parties.
Foreign Property
You own rental property abroad alongside UK rentals. RentalBux keeps overseas income and expenses recorded separately, so your UK and foreign property accounts remain clearly distinguished for HMRC reporting.
HMO Landlords
You receive income from multiple tenants within the same property. RentalBux records income by room and assigns expenses to the correct property, keeping your HMO accounts clean and accurate.
Commercial Landlords
You let commercial premises and need service charges, rent and maintenance costs recorded separately per property. RentalBux handles the categorisation so your commercial letting accounts stay organised.
Accidental Landlords
You have inherited or unexpectedly come to own rental property and need to get your records in order. RentalBux sets up your accounts from day one with no accounting knowledge required.
How RentalBux Compares to Spreadsheets, Xero, and QuickBooks
See why landlords choose RentalBux over spreadsheets and generic accounting software for tracking property performance.
| Feature | RentalBux | Spreadsheets | Other Accounting Software |
|---|---|---|---|
| Pre-Built Chart of Accounts for Landlords |
Yes
|
Manual Setup
|
Generic Setup Required
|
| Property-Level Income Tracking |
Automatic
|
Manual
|
Requires Setup
|
| Property-Level Expense Tracking |
Automatic
|
Manual
|
Requires Setup
|
| Bank Feed Integration |
Yes
|
Manual
|
Limited
|
| OCR Receipt Scanning |
Yes
|
Manual Entry
|
Limited
|
| Smart Transaction Categorisation [Coming Soon] |
Yes
|
Manual
|
Basic
|
| Accountant Collaboration |
Yes
|
Complex
|
Limited
|
| Setup Time |
Minutes
|
Hours
|
Hours
|
Start Free - See the Difference Yourself
Experience the power of automated profit splits and MTD-compliant reporting. No credit card required.
Get Started FreeFAQ: Property-Level Accounting
Common questions about tracking income and expenses property by property with Rentalbux.
How does property-level accounting work in RentalBux?
Every transaction you record is assigned to a specific property. Rent from Property A goes to Property A. A repair bill for Property B goes to Property B. RentalBux then calculates income, expenses and profit for each property separately—giving you complete visibility into which rentals perform well and which ones don't.
Do I need to set up a chart of accounts?
No. RentalBux comes with a pre-built chart of accounts configured specifically for landlords. Categories are set up from day one and match HMRC requirements. You can start tracking income and expenses immediately without any setup or configuration.
Do I need accounting experience to use RentalBux?
No. RentalBux is designed for landlords, not accountants. The interface is straightforward and guides you through recording income and expenses for each property. Bank feeds, OCR and smart categorisation handle most of the work automatically. If you can use online banking, you can use RentalBux.
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Resources, Tips & Guides for Landlords and Sole Traders
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