Income and Expense Tracker for Foreign Property Landlords
Track foreign rental income and allowable expenses month-by-month in the exact format HMRC requires for your Self Assessment. This tracker follows the SA106-Formatted structure with automatic calculations, finance cost separation, and full tax year coverage for overseas properties.
- SA106 Category Structure
- Monthly Breakdown (April-March)
- Finance Costs Separated
- Automatic Totals Calculated
SA106-Formatted Tracker with All HMRC Categories
Everything you need to track foreign property income and expenses for Self Assessment filing under SA106 (Foreign Property) form requirements.
- Foreign Property Income section (rental income, lease premiums, other income)
- Property Expenses section (all HMRC-allowable categories)
- Monthly tracking columns (April through March tax year)
- Automatic category totals across 12 months
- Residential property finance costs (separate for 20% tax credit)
- Finance costs brought forward section
- Rent, rates, insurance, and ground rents tracking
- Repairs and maintenance expense capture
- Legal, management, and professional fees logging
- Service costs, including wages documentation
- Travel expenses and utilities tracking
INCOME AND EXPENSE TRACKER
Monthly Financial Tracking Template
Section 1: ACCOUNT INFORMATION
Account holder name: [Full name]
Tracking period: [Month/Year]
Start date: [Date]
End date: [Date]
Currency:
☐ GBP (£)
☐ USD ($)
☐ Other: [Specify]
Account type:
☐ Personal
☐ Business
☐ Joint
2. INCOME TRACKING
Salary/Wages:
Primary employment: £[Amount]
Secondary employment: £[Amount]
Overtime/Bonuses: £[Amount]
Other Income Sources:
Rental income: £[Amount]
Investment returns: £[Amount]
Freelance/Self-employed: £[Amount]
Benefits: £[Amount]
Other: £[Amount]
Total Monthly Income: £[Amount]
(Sum of all income sources above)
3. EXPENSE TRACKING
Housing:
Rent/Mortgage: £[Amount]
Council Tax: £[Amount]
Utilities (Gas/Electric): £[Amount]
Water: £[Amount]
Internet/Phone: £[Amount]
Insurance: £[Amount]
Transportation:
Car payment: £[Amount]
Fuel: £[Amount]
Public transport: £[Amount]
Car insurance/Tax: £[Amount]
Living Expenses:
Groceries: £[Amount]
Dining out: £[Amount]
Clothing: £[Amount]
Personal care: £[Amount]
Financial Obligations:
Credit card payments: £[Amount]
Loan payments: £[Amount]
Savings: £[Amount]
Other debt: £[Amount]
Other Expenses:
Entertainment: £[Amount]
Healthcare: £[Amount]
Subscriptions: £[Amount]
Miscellaneous: £[Amount]
Total Monthly Expenses: £[Amount]
(Sum of all expense categories above)
4. FINANCIAL SUMMARY
Total Income: £[Amount]
Total Expenses: £[Amount]
Net Amount (Income - Expenses): £[Amount]
Savings Rate: [%]
(Calculated as: (Net Amount / Total Income) × 100)
Why Every Foreign Property Landlord Needs Income & Expense Tracker Templates
Without proper monthly tracking, landlords with overseas properties might overpay tax, miss legitimate deductions, and face HMRC scrutiny on foreign income reporting.
Get Your Foreign Property Income & Expense Tracker Today
Download and Customise
Track Monthly as Income and Expenses Occur
Separate Finance Costs Correctly
Transfer Totals to SA106 at Filing Time
Understanding SA106 Requirements for Landlords
From your first foreign rental payment to filing Self Assessment, here's how proper tracking keeps you compliant and maximises deductions throughout the tax year.
Tax Year Starts (6th April)
Set up your tracker for the new tax year. HMRC requires April-March accounting for foreign property income, not calendar years or the property country's tax year. Starting with the correct UK tax year structure prevents period confusion and filing errors.
Track Income and Expenses
Record foreign rental income received and enter expenses paid in specific HMRC categories like repairs, management fees, and travel to the property. Keep mortgage interest separate in finance costs for the 20% tax credit. Monthly tracking ensures nothing gets forgotten at year-end and maintains accurate exchange rate records.
Make Submissions to HMRC (if required)
If you're registered for Making Tax Digital for Income Tax Self Assessment, use your tracker to make quarterly submissions. Monthly records make quarterly reporting straightforward with accurate figures ready when needed. Non-MTD landlords continue with annual filing only.
Make Final Declaration
Transfer annual totals directly into SA106 boxes for foreign property. Each tracker category matches an SA106 line exactly. Just copy pre-calculated figures and submit your foreign property income return by 31st January.
Stop Overpaying UK Tax on Foreign Property Income
Download the complete SA106-formatted income and expense tracker with all HMRC categories, automatic calculations, and proper finance cost separation for the 2025/26 tax year.
Frequently Asked Questions
Yes. You can consolidate all foreign property income and expenses into one tracker since HMRC doesn't require a country-by-country breakdown on SA106. However, if you want individual property performance tracking or need to track foreign tax credits separately by country, use separate trackers for each property and create a summary sheet for SA106 filing.
Convert foreign income to GBP using HMRC's average exchange rate for the tax year or the actual exchange rate on the date you received the income. Enter the GBP amount in this tracker after conversion. Keep records of exchange rates used and original foreign currency amounts in case HMRC requests them during an enquiry.
Absolutely yes. As a UK tax resident, you must report worldwide income to HMRC, including foreign property income. You may claim foreign tax credit relief for tax paid abroad, but you cannot simply exclude foreign income because you've paid tax elsewhere. SA106 is mandatory for all foreign property income.
Track in GBP after conversion for each transaction. This creates an accurate monthly record and establishes the exchange rate you used throughout the year. Keeping only foreign currency amounts means you'll struggle to apply consistent exchange rates at year-end and risk HMRC questioning your conversions.
Absolutely yes. The tracker summarises transactions, but HMRC can request receipts, invoices, and bank statements to verify any SA106 claims. Keep all supporting documentation for at least 5 years after the 31st January filing deadline.