Income and Expense Tracker SA105 for Landlords
Track rental income and allowable expenses month-by-month in the exact format HMRC requires for your Self Assessment. This tracker follows the SA105 structure with automatic calculations, finance cost separation, and full tax year coverage.
- SA105 Category Structure
- Monthly Breakdown (April-March)
- Finance Costs Separated
- Automatic Totals Calculated
SA105-Formatted Tracker with All HMRC Categories
Everything you need to track UK property income and expenses for Self Assessment filing under SA105 (UK Property) form requirements.
- Property Income section (rental income, lease premiums, reverse premiums, other income)
- Property Expenses section (all HMRC-allowable categories)
- Monthly tracking columns (April through March tax year)
- Automatic category totals across 12 months
- Residential property finance costs (separate for 20% tax credit)
- Finance costs brought forward section
- Rent, rates, insurance, and ground rents tracking
- Repairs and maintenance expense capture
- Legal, management, and professional fees logging
- Service costs, including wages documentation
- Travel expenses and utilities tracking
INCOME AND EXPENSE TRACKER
Monthly Financial Tracking Template
Section 1: ACCOUNT INFORMATION
Account holder name: [Full name]
Tracking period: [Month/Year]
Start date: [Date]
End date: [Date]
Currency:
☐ GBP (£)
☐ USD ($)
☐ Other: [Specify]
Account type:
☐ Personal
☐ Business
☐ Joint
2. INCOME TRACKING
Salary/Wages:
Primary employment: £[Amount]
Secondary employment: £[Amount]
Overtime/Bonuses: £[Amount]
Other Income Sources:
Rental income: £[Amount]
Investment returns: £[Amount]
Freelance/Self-employed: £[Amount]
Benefits: £[Amount]
Other: £[Amount]
Total Monthly Income: £[Amount]
(Sum of all income sources above)
3. EXPENSE TRACKING
Housing:
Rent/Mortgage: £[Amount]
Council Tax: £[Amount]
Utilities (Gas/Electric): £[Amount]
Water: £[Amount]
Internet/Phone: £[Amount]
Insurance: £[Amount]
Transportation:
Car payment: £[Amount]
Fuel: £[Amount]
Public transport: £[Amount]
Car insurance/Tax: £[Amount]
Living Expenses:
Groceries: £[Amount]
Dining out: £[Amount]
Clothing: £[Amount]
Personal care: £[Amount]
Financial Obligations:
Credit card payments: £[Amount]
Loan payments: £[Amount]
Savings: £[Amount]
Other debt: £[Amount]
Other Expenses:
Entertainment: £[Amount]
Healthcare: £[Amount]
Subscriptions: £[Amount]
Miscellaneous: £[Amount]
Total Monthly Expenses: £[Amount]
(Sum of all expense categories above)
4. FINANCIAL SUMMARY
Total Income: £[Amount]
Total Expenses: £[Amount]
Net Amount (Income - Expenses): £[Amount]
Savings Rate: [%]
(Calculated as: (Net Amount / Total Income) × 100)
Why Every Landlord Needs Income & Expense Tracker Templates
Without proper monthly tracking, landlords overpay tax, miss legitimate deductions, and waste hours reconstructing records at Self Assessment deadlines.
Get Your Income & Expense Tracker Today
Download and Customise
Track Monthly as Expenses Occur
Separate Finance Costs Correctly
Transfer Totals to SA105 at Filing Time
Understanding SA105 Requirements for Landlords
From your first rental payment to filing Self Assessment, here's how proper tracking keeps you compliant and maximises deductions throughout the tax year.
Tax Year Starts (6th April)
Set up your tracker for the new tax year. HMRC requires April-March accounting for property income, not calendar years. Starting with the correct structure prevents period confusion and filing errors.
Track Income and Expenses
Record rental income in required categories and enter expenses in specific HMRC categories like repairs, management fees, and utilities. Keep mortgage interest separate in finance costs for the 20% tax credit. Monthly tracking ensures nothing gets forgotten at year-end.
Submit Income & Expense Updates
Make quarterly submissions to HMRC through your summary record of rental income and expenses. Stay ahead of tax obligations and avoid surprises at year-end. Regular submissions keep HMRC informed and demonstrate active compliance.
Make Final Declaration
Transfer annual totals directly into SA105 boxes. Each tracker category matches an SA105 line exactly. No calculations needed, no scrambling through receipts, just copy pre-calculated figures and submit your final declaration.
Stop Overpaying Tax Due to Poor Record-Keeping
Download the complete SA105-formatted income and expense tracker with all HMRC categories, automatic calculations, and proper finance cost separation for the 2025/26 tax year.
Frequently Asked Questions
Yes. You can consolidate all UK property income and expenses into one tracker since HMRC doesn't require a property-by-property breakdown on SA105. However, if you want individual property performance tracking for your own analysis, use separate trackers for each property and create a summary sheet for filing.
Repairs are allowable expenses you can claim immediately, such as fixing broken items, redecorating, and replacing like-for-like. Improvements add value or change the property's character (extensions, conversions, major upgrades) and cannot be claimed on SA105 as expenses. When unsure, seek professional advice.
Use cash basis (when paid) unless you've elected for accruals accounting with HMRC. Most landlords track income when received and expenses when paid, regardless of invoice dates. Enter transactions in the month money actually moves, not when bills arrive.
Only claim utilities you actually pay. If tenants pay electricity, gas, and water directly to suppliers, you cannot claim these on SA105. If you pay utilities and include them in rent (common for HMOs), they're fully allowable expenses.
Absolutely yes. The tracker summarises transactions, but HMRC can request receipts, invoices, and bank statements to verify any SA105 claims. Keep all supporting documentation for at least 5 years after the 31st January filing deadline.