Expense Reimbursement Form for Rental Businesses
Instead of chasing receipts or guessing what’s reimbursable, RentalBux’s Expense Reimbursement Form Template gives you a clear, compliant way to track reimbursable costs — ensuring accurate records, faster repayments, and clean accounts.
Designed specifically for UK landlords, property companies, and small businesses, this template keeps reimbursements organised and audit ready.
- Clear Expense Categorisation
- Receipt & VAT Tracking
- Approval & Payment Records
- HMRC-Friendly Documentation
Keep Expense Claims Simple, Clear, and Compliant
Everything you need to properly record and reimburse business expenses — without confusion or missing paperwork.
- Record who incurred the expense and when
- Capture expense purpose and related property or business activity
- Attach receipts and VAT details
- Clearly identify reimbursable vs non-reimbursable costs
- Track approval and reimbursement status
- Designed for UK tax and accounting requirements
Expense Reimbursement Form for Rental Businesses
Monthly Financial Tracking Template
Section 1: ACCOUNT INFORMATION
Account holder name: [Full name]
Tracking period: [Month/Year]
Start date: [Date]
End date: [Date]
Currency:
☐ GBP (£)
☐ USD ($)
☐ Other: [Specify]
Account type:
☐ Personal
☐ Business
☐ Joint
2. INCOME TRACKING
Salary/Wages:
Primary employment: £[Amount]
Secondary employment: £[Amount]
Overtime/Bonuses: £[Amount]
Other Income Sources:
Rental income: £[Amount]
Investment returns: £[Amount]
Freelance/Self-employed: £[Amount]
Benefits: £[Amount]
Other: £[Amount]
Total Monthly Income: £[Amount]
(Sum of all income sources above)
3. EXPENSE TRACKING
Housing:
Rent/Mortgage: £[Amount]
Council Tax: £[Amount]
Utilities (Gas/Electric): £[Amount]
Water: £[Amount]
Internet/Phone: £[Amount]
Insurance: £[Amount]
Transportation:
Car payment: £[Amount]
Fuel: £[Amount]
Public transport: £[Amount]
Car insurance/Tax: £[Amount]
Living Expenses:
Groceries: £[Amount]
Dining out: £[Amount]
Clothing: £[Amount]
Personal care: £[Amount]
Financial Obligations:
Credit card payments: £[Amount]
Loan payments: £[Amount]
Savings: £[Amount]
Other debt: £[Amount]
Other Expenses:
Entertainment: £[Amount]
Healthcare: £[Amount]
Subscriptions: £[Amount]
Miscellaneous: £[Amount]
Total Monthly Expenses: £[Amount]
(Sum of all expense categories above)
4. FINANCIAL SUMMARY
Total Income: £[Amount]
Total Expenses: £[Amount]
Net Amount (Income - Expenses): £[Amount]
Savings Rate: [%]
(Calculated as: (Net Amount / Total Income) × 100)
Why You Need an Expense Reimbursement Form
Essential benefits of using a structured expense reimbursement form for your rental or business operations
Expense Reimbursement Essentials by Business Type
Landlords
Keeps personal and property finances separate and compliant.
SMEs
Improves internal controls and reduces accounting errors.
Get Your Expense Reimbursement Process Working Today
Download and Customise
Record Expense Claims
Approve, Reimburse, and File
Expense Reimbursements Made Simple
Stop losing receipts and guessing what’s reimbursable. Use the RentalBux Expense Reimbursement Form Template to manage claims professionally and compliantly.
Frequently Asked Questions
An expense reimbursement form records business expenses paid personally and ensures accurate repayment with receipts and supporting details.
Yes, it’s designed for UK landlords and property businesses, aligning with HMRC record-keeping and tax requirements.
Yes, the form includes fields for VAT amounts, VAT receipts, and reclaimable expense tracking.
Landlords, directors, employees, and contractors who pay business expenses personally should use this form.
Yes, it creates clear documentation for audits, tax returns, and expense verification.