PaTMa Property Manager – What You Need to Know

How PaTMa Handles MTD Compliance

PaTMa has been part of the HMRC MTD for ITSA pilot since May 2022, making it one of the longest-standing landlord platforms to be involved in live pilot testing. PaTMa is HMRC-recognised and supports quarterly updates, the end of period statement, and the final declaration, all submitted directly from within the platform. The MTD workflow is designed to follow naturally from normal day-to-day property management: landlords enter income and expense records as standard, and PaTMa prepares the MTD submissions from those existing records — requiring no separate data entry.

PaTMa's documentation explicitly states that MTD applies to income across "property and all sole trader businesses" — acknowledging that sole trader income counts toward the qualifying income threshold. However, PaTMa's core product is designed around UK property income. Whether it supports sole trader income and foreign property income as separate, independently submittable MTD income categories (as required if a landlord has both property and trading income) is not confirmed in PaTMa's published documentation. Landlords with sole trader income or foreign property income alongside their UK property income should verify this with PaTMa before relying on it as their sole MTD tool.

PaTMa: Deep Tenancy Lifecycle and Compliance Management

PaTMa's property management tooling is its most distinctive strength. Its step-by-step new tenancy checklist is one of the most thorough in the landlord software market — guiding landlords through every required document, disclosure, and compliance step when setting up a new tenancy, and documenting the whole process for future reference. Right-to-rent document management, prescribed information, and customisable tenancy agreements with integrated free e-signatures (requiring no third-party signing service) are all built in.

PaTMa: Landlord-Friendly Bookkeeping Without Accounting Terminology

PaTMa's accounting philosophy is deliberately different. It explicitly states that landlords do not need to learn double-entry bookkeeping or accounting terminology to use it. Income and expenses are entered in landlord-friendly language, and PaTMa calculates and organises the figures behind the scenes. Open banking integration (Pro plan only) pulls rent receipts and expenses directly from the landlord's bank account and automatically matches them to the relevant tenancy and transaction category. Recurring expenses can be automated to save monthly entry. A profit and loss report is available, and a one-click tax return report generates the figures needed for the annual self-assessment.

PaTMa: Manual Expense Entry with Photo Receipts and Recurring Automation

PaTMa allows landlords to log expenses as they happen, attach photos of receipts via the mobile app, and set up recurring monthly expenses to automate regular costs. There is no AI-powered receipt extraction or auto-categorisation — expenses are categorised manually. For landlords who prefer to keep their own control over categorisation decisions, this is a straightforward workflow. For landlords managing larger portfolios with high transaction volumes, the absence of AI automation can mean more manual work. Open banking integration (Pro plan) reduces this by pulling transactions automatically from the bank account, but final categorisation decisions remain manual.

PaTMa: Portfolio Reports, Market Data, and a Dedicated Deal Finder

PaTMa provides portfolio-level insights and reports including a profit and loss report, a portfolio spreadsheet (exportable for mortgage brokers), a market rents and missing income report, and real-time financial performance data. These are calculated from the categorised transaction records within the platform. PaTMa does not produce a formal balance sheet or trial balance.

PaTMa's Collaborative Features

PaTMa's calendar feature — which exposes all tasks, rents, and reminders over iCal for import into Google Calendar or Microsoft 365 — is a practical tool for landlords who want their property management deadlines visible alongside their personal calendar without switching applications.